Virginia Election Transparency Project

Free and Fair Elections
are crucial for a
Republic to survive


ObserversToni Sheads, Eileen Ehreth
Date of interview08/12/2021
Time and date of initial call and email:08/11/2021
Time and date of response:08/11/2021
Did the registrar refuse to meet you:No
If yes, please provide the reason given for not meeting:Toni spoke with the registrar directly - he was polite, accomodating and transparent
Survey Answers
1. What is your biggest concern about the upcoming election?Always the uncertainty on how voters are going to vote (what process they use) How do we adapt to facilitate the processes, logistics involved with polling
2. Any other major concerns?Mostly how COVID changes the perception of the voters and how they want to vote, mail-in, early or on day of election.
3. Do you feel like you have the resources, equipment, personnel, and training needed to run an effective election in November?Yes
3a. Any additional information?He is excited about training elecction officials in person
4. If no, what is missing?N/A
5. The county election board is supposed to consist of 2 Democrats and a Republican under a Democrat governor, but in some areas, boards have had trouble finding willing Republicans and have appointed an Independent instead, or another Democrat. What is the situation in this county?Two Democrats and a Republican
6. What about precinct staff? Are you able to have equal numbers of Democrats and Republicans?Yes
6a. Provide DetailsPolling places have both
7. Is the county Board of Elections engaged in your work year-round, or mostly near elections?Mostly near elections
7a. Any additional information?Board does what they need to do all year but more right before elections. We are a registration office too and Board doesn't play a role in that part.
8. When was the last audit of the voter file in your county?01/01/1900
8a. No. of days since last audit:
8b. Any additional information?He said it is constant and ongoing all year. DMV plays a big part in getting them info.
9a. Does the Health Department send a list of deceased people to your office every month so they can be removed from the voter roll?Yes
9b. If no, how often do they send a list?Get death certificates every month. As they get them they remove from file. Also use the NVRA from post office change of addresses.
10. When was the last time the Clerk of Courts submitted a list of individuals who declined to serve on jury duty on the basis of being a non-citizen?01/01/1900
10a. Any additional information?3 years ago but did it two years in a row.
11. When was the last time you had access to the National Change of Address List or any other change of address list?01/01/1900
Other list(s):State runs process every summer so her is sure they did it this summer. System flags NCOA
12a. Are you confident that the voter file is accurate and up to date?Yes
12b. If no, what is/are your main concern(s) about the list?We are doing the work every day to make sure it is accurate.
13. How many households in your locality have more than 7 individuals registered at the same address? Number:Circle back on this
14. During registration, how do you verify that voters are citizens?He was stumped then he finally said legally we don't do that.
15. There are three types of voting machines used in Virginia. Can you tell me which machines you use?We use ES+S and DS200 scanner
16. Who calibrates the voting machines, and can you please explain the process?They do logic and accuracy testing - Election Board is responsible for this.
17. Do you invite party representatives to witness the calibration?Yes
18a. Are voting machines ever connected to the internet?No
18b. If they are not connected to the internet, how and when are they updated?Annual maintenance contract. Print Elect is the company that does the updates. Done after November before next summer. Can not remote into the machines
19. As an election professional, do you think the changes made in the election process in Virginia in response to COVID have weakened election integrity, strengthened election integrity, or made no change in election integrity?Made no change
19a. Any additional information?He feels COVID made no changes in the way things are done for their jobs.
20a. Did you receive any funding or in-kind contributions for training, staff, voter education or equipment, or any other purpose from outside the state of Virginia? Yes
20b. If yes, what was the funding or contribution used for?Care Act Funding. Grant Funding. Will get back to us on where $ come from. USes for staff, purchase new equipment and Hazard pay.
21. Effective Jul 1, 2021, Senate Bill 1097, eliminated requirements for voters to have a witness signature on absentee ballots for any election during a declared state of emergency. The Governor has now rescinded the state of emergency. How are you training your staff to ensure that there is a signature match for the upcoming elections?Staff of 2.5 always training - they know they need to match signatures. They are curing ballots all the time. They contact voters if ballot is missing anything
22. There is a lot of concern in Virginia and across the country about the security and integrity of the ballot drop boxes. What are the chain of custody procedures for ballot drop boxes?Only have one drop box and it is in the registrars office behind the counter. Locked behind locked counter
23. Was there any time during the last election cycle when your drop boxes did not have video monitoring? No
23a. Any additional information?Doesn't need video since it is behind counter in office
24. Who is responsible for reviewing the video?N/A
24b. Were party observers present during the review?No
25. Would you provide training and support, or designate us to provide training and support, for an election day page program as described in 24.2-604.3?i (see text in endnote)Yes
25a. Any additional information?Have used students in the past and might use in the future but he said it is up to the Electoral Board
26. Would you authorize non-partisan election observers with the same rights as party representatives; as described in 24.2-604.5 A?i (see text in endnote) Don't Know
26a. Any additional information?He didn't seem like he wanted to use them and also #27 but th said it was up to Electoral Board
27. Would you authorize international non-partisan observers from recognized election monitoring organizations?Don't Know
27a. Any additional information?Said to circle back to this. Toni will email and remind him we need an answer
28. Have your local party chairs been notified that they are entitled to send observers to your office each day it is open and receiving in-person absentee ballots?Don't Know
28a. Any additional information?The Democrats sent people but he said this was a good question.
29a. Do you have a publication that you provide to your election officials regarding rights and responsibilities of observers?Yes
29b. If no, would you be willing to distribute such a publication that we would prepare based on Virginia law?No answer/refused
30. Question – Please characterize your interaction with the Registrar asHelpful Polite

i § 24.2-604.3. Election day page program; high school students. A. The local electoral board, or its general registrar, may conduct a special election day page program for high school students in one or more polling places designated by the electoral board or the general registrar, which may include a central absentee voter precinct. Students shall be selected for the election day page program by the electoral board or the general registrar in cooperation with high school authorities. The program shall be designed to stimulate the pages' interest in elections and registering to vote, provide assistance to the officers of election, and ensure the safe entry and exit of elderly and disabled voters from the polling place. B. Each page shall receive, from a person designated by the electoral board, training on the duties, responsibilities, and prohibited conduct of election pages. Each page shall take and sign an oath as an election page, serve under the direct supervision of the chief officer of election of his assigned polling place, and observe strict impartiality at all times. C. Election pages may observe the electoral process and seek information from the chief officer of election and may assist in the arrangement of the voting equipment, furniture, and other materials for the conduct of the election but shall not enter any voting booth. Election pages may, at the direction and under the direct supervision of the chief officer of election, assist in the counting of unmarked ballots but shall not handle or touch ballots in any other circumstance.

ii § 24.2-604.5. Polling places; presence of additional persons authorized. A. A local electoral board or general registrar may authorize in writing the presence in the polling place of additional neutral observers as may be deemed appropriate, except as otherwise prohibited or limited by the provisions of § 24.2-604. Such observers shall comply with the restrictions in subsections A and C of § 24.2-604 and shall not be allowed in any case to provide assistance to any voter as permitted under § 24.2-649 or to wear any indication that they are authorized to assist voters either inside the polling place or within 40 feet of any entrance to the polling place. The officers of election may require any person who is found by a majority of the officers present to be in violation of this subsection to remain outside of the prohibited area. B. The officers of election shall permit representatives of the news media to visit and film or photograph inside the polling place for a reasonable and limited period of time while the polls are open. However, the media (i) shall comply with the restrictions in subsections A and C of § 24.2-604; (ii) shall not film or photograph any person who specifically asks the media representative at that time that he not be filmed or photographed; (iii) shall not film or photograph the voter or the ballot in such a way that divulges how any individual voter is voting; and (iv) shall not film or photograph the voter list or any other voter record or material at the precinct in such a way that it divulges the name or other information concerning any individual voter. Any interviews with voters, candidates, or other persons; live broadcasts; or taping of reporters' remarks shall be conducted outside of the polling place and the prohibited area. The officers of election may require any person who is found by a majority of the officers present to be in violation of this subsection to leave the polling place and the prohibited area.

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